Notarization is an essential step in ensuring the validity of many legal and financial documents. Traditionally, people have relied on in-person notary services, but advancements in technology have introduced Remote Online Notarization (RON), which allows documents to be notarized digitally. Both options have their own advantages and limitations, leaving many individuals wondering which method is best suited for their needs. In this article, we’ll compare remote online notarization and traditional notary services to help you determine the right choice for you.

What is Traditional Notarization?

Traditional notarization requires the signer and notary public to meet in person. The process typically involves:

• Presenting a valid form of identification.
• Signing the document in the notary’s presence.
• The notary verifying the identity and willingness of the signer.
• Applying a notarial seal and signing the document.

This method has been used for centuries and remains a widely accepted way to validate important documents.

What is Remote Online Notarization (RON)?

Remote Online Notarization allows signers to have documents notarized digitally via a secure video conferencing platform. The process usually involves:

• Uploading the document to a secure online platform.
• Verifying identity using digital authentication methods, such as knowledge-based authentication (KBA) and ID verification.
• Meeting with a notary via a live video session to complete the notarization.
• Receiving the notarized document electronically.

Many states have recognized the legality of RON, making it an increasingly popular alternative to traditional notary services.

Key Differences Between Traditional Notarization and RON

Advantages of Traditional Notarization

• Widely Accepted: Since traditional notarization has been around for a long time, it is universally recognized across all states and industries.
• In-Person Verification: Provides a higher level of trust since the notary can physically verify the identity of the signer.
• No Technology Required: Ideal for individuals who may not be comfortable using online platforms or lack access to digital tools.

Advantages of Remote Online Notarization

• Convenience: No need to travel or schedule in-person appointments—RON allows you to notarize documents from home or anywhere with an internet connection.
• Faster Processing: Digital notarization can often be completed in minutes, whereas traditional notarization may take longer due to scheduling constraints.
• Enhanced Security: Online notarization platforms use encryption, video recordings, and secure identity verification to reduce fraud risks.

When Should You Choose Traditional Notarization?

Traditional notarization may be the better option if:

• You are dealing with a document that requires in-person signing.
• Your state or institution does not recognize RON.
• You or the other parties involved prefer face-to-face interactions.
• You are not comfortable with technology or digital platforms.

When Should You Choose Remote Online Notarization?

Remote online notarization is ideal if:

• You need a document notarized quickly and cannot travel to a notary.
• Your state allows RON and the institution accepting the document recognizes it.
• You want to avoid the hassle of scheduling an in-person meeting.
• You are dealing with international transactions where physical presence is not feasible.

Conclusion

Both traditional and remote online notarization offer secure ways to validate important documents. The best choice depends on your specific needs, location, and comfort with technology. If you require convenience and speed, RON is a great option. However, for those who prefer a face-to-face interaction or need universal recognition, traditional notarization remains a solid choice. Regardless of the method you choose, working with a qualified and reputable notary ensures your documents are legally binding and protected from fraud. We recommend newport beach notary.